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For mobile & smartphone retailers

Mobile shop billing software that tracks every IMEI

Bill a handset by its number, know months later which physical unit went to which customer, and take an old phone in against a new sale without doing the books twice. Built for Indian mobile retailers, not adapted from a generic invoice tool.

  • IMEI 1, IMEI 2, serial and box number held against the unit itself
  • Search any of those numbers to get the buyer, the bill and the date
  • Scan or type a number to put that exact piece on the invoice
  • An old handset taken in against a new sale, on one party
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Free plan available · No card required to start · Works on phone and desktop

What actually goes wrong in a phone shop

“Which IMEI did we sell to this customer?”

Someone walks in eight months later with a dead handset and a bill that has been through a wash. The number went onto the invoice line at the moment of sale, so you type it into the search and get the buyer, the date and the bill back — without a register, a call to the distributor, or taking anyone's word for which piece it was.

A faulty piece goes back to the distributor and stays in your count

Handled as a quantity, a supplier return is just a number going down and nobody can say which unit left the shop. Raise the debit note against the actual IMEI instead and that one piece is marked returned to the supplier: it drops out of what you can sell, and the identical units still on the shelf are untouched.

The upgrade customer is your buyer and your seller at once

Taking an old handset against a new sale puts one person on both sides of the counter. A party can be billed and paid, so the new phone going out and the old one coming in are two real documents against the same name, and the ledger nets down to what he actually hands over — rather than a discount line that hides a purchase.

Nobody can say which pieces have been sitting since March

Handsets lose value quietly, and a model-level count of nine tells you nothing about which nine. Filter a model down to the units still available and each one shows the date it was booked in and what it cost you then, so the piece that has been on the shelf for five months is a row you can point at instead of a suspicion.

Everyone negotiates, so one model goes out at three prices

The rate on the line is whatever you settled on with the person in front of you — nothing has to be set up in advance for the second customer of the day to pay ₹1,200 less than the first. What each of those bills actually earned against what the stock cost shows up afterwards in the bill-wise and party-wise profit reports.

Nobody walks out with only the handset

A case, a tempered glass, a cable and sometimes a power bank go on the same bill as the phone, often at the customer's insistence and at the last second. When the pieces on one invoice do not share a tax rate, the split is worked out for you as the bill is raised.

From the distributor's box to the customer's hand

  1. 1

    Book the box in

    Set up handsets and accessories once, with HSN and rate. When stock lands, key the IMEIs against the purchase bill — a pending counter tells you how many pieces of that model are still standing with no number against them.

  2. 2

    Bill by number, not by model

    Scan the barcode or type the number and that exact unit goes on the line. The rate stays yours to set, and the invoice will not finalise until as many numbers as pieces have been picked.

  3. 3

    Hand it over with its number on it

    The copy the customer keeps carries the same IMEI your record does. That unit is now sold against this bill and this name, and it cannot appear on anybody else's invoice.

  4. 4

    Take the old one back when he returns

    An upgrade is booked as a purchase from the same person against the new sale. A handset that comes back inside the return window goes onto the shelf again as available, by number, ready to sell to somebody else.

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Made for the counter

Two numbers to a handset

Dual-IMEI items refuse a row with a number missing or the same number twice. IMEI 1, IMEI 2, serial and box number are all searchable.

A distributor box, entered once

Key a whole inbound of serials in one go against the purchase bill, and see how many units of that model are still on hand without numbers.

Every number carries its own trail

Purchase, sale, customer return, supplier return: each move writes a dated row against that unit, so the piece's history reads end to end.

Back within a week

A credit note flips that exact IMEI to available so it can be sold again, and the sale it came off stays on the record. Cancelling the bill does the same.

Scan it, or type the last digits

A scan resolves to the one physical unit before it looks at anything else, and asks you to choose rather than guessing when a value is ambiguous.

What this piece cost you

Each unit keeps the purchase bill it arrived on, the date and the rate it came in at — so an exchange resold months later is not a guess.

Frequently asked questions

Can I print the IMEI number on a GST invoice?
Yes. Numbers captured against an invoice line appear on the printed invoice, so the copy your customer keeps carries the same IMEI your record does — which is the entire point of writing it down.
I have the box but not the number. Can I still find the sale?
Yes. Box numbers are stored alongside IMEI 1, IMEI 2 and the serial, and the search looks across all four, so an empty box on the counter is enough to reach the unit, the invoice and the buyer.
Do accessories need numbers too?
No. Number tracking is set per item — none, one serial, or dual IMEI. Cases and cables bill straight through, while a handset will not go onto a bill until its numbers are picked.
What stops the same handset going out on two bills?
A unit can only be billed while it is available; a number already sold is refused by name, with its current status shown. Booking in a number that already exists is rejected at entry too, with the offending value listed.
Will my accountant be able to use this?
Yes. The CA pack is twelve files — sales and purchase registers, GSTR-1, GSTR-3B, HSN summary, trial balance, profit & loss, balance sheet, and Tally XML for masters, sales, purchases and a full export. GST reports and Tally export sit on the Business (₹399/mo) and Pro (₹699/mo) plans, and on the 14-day trial.
Can I take a phone in exchange and sell it again?
Yes. The trade-in is booked as a purchase from the very person you are billing, so both sides land against that party. The old handset comes in under its own IMEI, becomes available stock, and then bills like any other unit.

Start billing in the next ten minutes

Create your account, add your business details once, and raise your first GST invoice today. No card required.

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